Virtual Medical Scribe Services for U.S. Healthcare Providers
Our virtual medical scribe and transcriptionist capture every detail with accuracy so you can see more patients and still leave by 5 pm.
Wait..! What’s Your Problem?
You’re not alone. We understand how tiring it is to manage charting, patient notes, and EHR, while staying late at night, ghosting family events, and compromising patient care. Our real time virtual scribes reduce your screen time by hours every day. Scribente is simple. You talk, we document.
Whether its finishing that follow-up note from this morning or the referral letter from yesterday, our team has got you. Our virtual medical scribe can manage your documentation both in real time and after-hours. Get rid of your backlogs, close those pending charts, and get the notes done in time.
You shouldn’t have started this in the first place. However, we still have a solution for you. With a virtual medical scribe, you’ll spend less of it fixing templates, double-documenting, or fixing those errors. Whether live scribe or AI-assisted transcription, we give you minutes back with every visit.
That’s natural…! With you focusing on screen, the patients not only feel uncared for, you also risk losing them to other providers. Scribente can provide you with scribes who work quietly in the background so you can build real connections with your patients. Experience the joy of having happier patients.
That’s okay. You don’t have to figure it all out today. We’ll walk you through what it’s like to work with a virtual medical scribe, show you how our services fit your workflow, and help you test-drive the experience, risk-free. Feel free to reach out to our support team for any scribe or transcription related concerns.
HIPAA Compliance Is Our Priority
At Scribente, we take practical steps to ensure compliance with HIPAA and other regional confidentiality guidelines. We sign a professional BAA with our partner healthcare providers before the onboarding process. Our virtual medical scribe resource aims to protect your practice’s data as a priority.
Why You Should Add a Medical Scribe or Transcriptionist to Your Practice?
- Less Screen Time Means More Patient Time
- Better Accuracy Reduces Your Denials
- Fewer after-hours Means More control over your day
- Same-Day Chart Completion
- Peace of Mind For You & Your Staff
Our Virtual Medical Scribe Services
Live Scribe
Get a virtual medical scribe who stays on a video or audio call during the patient encounter. We work hard in silence, documenting structured SOAP notes straight into your EHR in real time.
Asynchronous Transcription
Our asynchronous transcriptionists provide after-hour medical transcription services. Just upload voice notes or patient recordings and receive proofread, EHR‑ready transcriptions in under 24 hours.
AI Medical Scribe
Combining the efficiency of AI and humans, our AI Medical Scribe service helps us craft the most accurate charts. An AI tool generates a first‑pass note, which is then reviewed by our senior scribes to validate ICD‑10, HPI, and assessment for 100 % accuracy.
EHR Macro / Template Build
Scribente also offer EHR macro/template build services to help providers with EHR optimization and template creation. We design smart phrases, macros, and specialty templates to shave minutes off every encounter.
A Standby Scribe for Extra Support
We keep our standby medical scribe available with the resource that is already working with you. This is to ensure that even at those uncommon instances when our scribe isn’t available, our standby resource manages the health records as they are aware of the workflow of your practice.
Trained in Leading EHR Systems
Our Virtual Medical Scribes are trained in all major EHR and EMR platforms, ensuring accurate, real-time documentation directly within your preferred system. We help physicians reduce charting time, improve workflow efficiency, and maintain HIPAA-compliant medical records without disrupting patient care.
We integrate seamlessly with popular EHR systems such as:
In-House Medical Scribe vs. Scribente Virtual Medical Scribe
See exactly how a virtual medical scribe compares to hiring and managing an in-house scribe.
| Factor | In-House Medical Scribe | Scribente Virtual Medical Scribe |
|---|---|---|
| Monthly Cost | $3,500 to $5,500+ | From $1,520 |
| Benefits & Payroll Taxes | Required | Not Required |
| Office Space & Equipment | Required | Not Required |
| Hiring & Training Time | 4–8 Weeks | 1–2 Weeks |
| Sick Days / Coverage Gaps | Frequent | Backup Coverage Included |
| Specialty-Specific Training | Varies | Included |
| HIPAA Compliance Oversight | Practice-Managed | Fully Managed |
| Scalability | Hard to Scale | Scales With Your Practice |
Virtual Medical Scribe Pricing for Every Practice
No contracts, no hidden fees. Straightforward hourly pricing for practices of all sizes, with the flexibility to scale as your practice grows.
- 16 to 25 hours of scribe coverage per week
- Real-time EHR documentation
- Specialty-specific scribe training
- HIPAA-compliant workflow
- No benefits or overhead costs
- 40 hours of scribe coverage per week
- Real-time EHR documentation
- Specialty-specific scribe training
- HIPAA-compliant workflow
- No benefits, office space, or equipment costs
- Backup scribe coverage included
- Bilingual (English and Spanish) scribe
- Real-time EHR documentation
- Specialty-specific scribe training
- HIPAA-compliant workflow
- Flexible part-time or full-time hours
What Practice Do We Serve?
Small Practices
For a small practice, it is always hard to maintain health records on their own. Medical documentation requires professionals like medical scribes who can take care of it.
Solo Practitioners
Like small practices, a solo practitioner also tends to maintain their documentation by themselves. It leads to extreme exhaustion and inconsistent documentation.
Large Practices
With an extensive number of patients comes an extensive need for medical documentation, our specialties-specific expert virtual medical scribe provides consistent and reliable documentation support.
Expert Virtual Medical Scribes for Every Medical Specialty
What Doctors Are Saying
What Healthcare Providers Say About Scribente
I used to stay at the clinic two hours after my last patient just to finish notes. Since starting with Scribente’, I leave on time every single day. The scribe learned my documentation style within the first week.
Bilingual Scribes For Spanish Encounters
26 % of US outpatient visits now involve Spanish‑speaking patients. Missing a nuance can mean repeat phone calls, denied claims, or even clinical risk. Our dedicated bilingual scribes cut re‑work by 40 % and virtually eliminate language‑related documentation errors. Just get a biligual scribe, who stays on a call while you attend to the patient. Save the time spent on translation before transcribing your patient encounters.
When We Say Consistency, We Mean It!
We aim and prioritize your satisfaction, and thus we never fail to provide it.
Frequently Asked Questions
A medical scribe is a trained professional who assists healthcare providers by documenting patient encounters in real-time. These scribe responsibilities can also be referred to as medical scribe services. By handling the charting, the scribe allows the provider to focus more on patient care and less on paperwork. With that said, a medical scribe stays completely compliant with HIPAA.
A virtual medical scribe works in real time during patient visits, documenting the encounter as it happens. A medical transcriptionist, on the other hand, listens to recorded audio after the visit and transcribes it into clinical notes. Both are accurate and HIPAA-compliant, but serve different workflow preferences.
We serve over 20 medical specialties, including cardiology, orthopedics, ophthalmology, urgent care, emergency department, neurology, chiropractor, dental, dermatology, podiatry, family medicine, internal medicine, and more. We assign specialty-specific scribes who are familiar with the relevant terminology and workflows.
Yes. All our virtual medical scribe professionals are rigorously trained in HIPAA compliance. We use secure tools to protect patient data and maintain confidentiality at all times.
If you prefer real-time documentation during patient visits, a virtual medical scribe is ideal. If you’d rather record encounters and have notes transcribed afterward, our transcription services may be better.
We offer our services all around the US covering every state including Texas, California, Florida, New York, and many more.
A virtual medical scribe ROI calculator estimates how much your practice can save by switching from an in-house scribe to a virtual one. Enter your providers, daily patient volume, and average revenue per visit to instantly see your projected annual cost savings and total financial impact. Use our free virtual medical scribe ROI calculator.